Application Procedures

How to Submit a Proposal – New Organizations

Please note that we now have separate applications for new applicants and renewal applicants. Instructions for renewals are halfway down this page. Please contact Hollyann Vickers, Grants Manager, at hvickers@pfs-llc.net if you have any questions about the new process. 

Step 1: If your organization has not received a grant from the foundation before, please review the foundation’s guidelines and focus areas to determine if your request meets the eligibility criteria. If you are not sure if your request is aligned with the focus areas, please contact Eunice Valentine at evalentine@pfs-llc.net.

Step 2: Download the application overview for the Safety Net or Middle School Youth Success program areas before beginning to fill out the application. The application overview can help you prepare your answers to narrative questions and details the documents/attachments you’ll need to upload as part of the online application process.

Step 3If your request is aligned with the foundation’s focus areas, log in to the grants portal to begin the application submission process.

New Organization Registration Existing Organizations Log In

If you are not sure if you or your organization have an existing profile in the grants portal, or if you need to be added as a contact for an organization already in the portal, please contact Hollyann Vickers, Grants Manager, at hvickers@pfs-llc.net.

Step 4: Before beginning a new proposal, please review your Personal Profile and the Organization Profile to be sure we have the correct contact information and organization details.

Step 5: Access the new proposal by clicking the New Proposal icon. Please note: the New Proposal icon is only available during an open submission period. Once you open a new proposal, you will need to choose your program area from the Program Area drop down menu. Then, click ‘save draft’ at the bottom of the page to view the specific program area questions. 

  • We recommend drafting your responses in a word processing program (Microsoft Word, Google Docs, etc.) rather than directly in the online application form, particularly if several people will be working to complete the application.
  • Our system does not auto-save, so please be sure to click “save draft” at the bottom of the page periodically as you work.
  • Whenever exiting the portal, be sure to log out before closing the page or browser.

Step 6: After you have submitted an application, your request will be considered. You may view/print a submitted application, but will not be able to edit it. Whenever exiting the portal, be sure to log out before closing the page or browser.

How to Submit a Proposal – Renewal Organizations 

To access the renewal application, you will first need to submit your grant report. The renewal application is open for organizations who have received a grant from the foundation in the past two years. When you are ready to submit your grant report, you will click “Submit” at the bottom of the page. The page will reload with your saved grant report, and at the bottom of the grant report form, you will see a link to the Middle School Youth Success or Safety Net renewal proposal. The hyperlink will be highlighted in yellow like the image below:

The link to the renewal application is located on the submitted grant report – this means you do not have to submit both the report and the renewal proposal at the same time. If you submit the report and then want to come back later to start the renewal proposal, you will click on the “Submitted Grant Reports” icon on the homepage in the grants portal. When you open the report, you will still see the yellow highlighted link at the bottom. The icon looks like this:

Once you begin your renewal proposal, you do not need to submit the renewal proposal at the same time that you start it. As long as you click “save draft” at the bottom of the application page, your renewal application draft will be available in our system until the application deadline. Renewal applications are due by the deadline of the open application period. Once you start the renewal proposal, you can access it by clicking the “Applications in Progress” icon. The icon looks like this:

If you are submitting a renewal request, please do not click the “New Application” button.  This will lead you to the application for new organizations only.

After you have submitted a renewal application, your request will be considered. You may view/print a submitted application, but will not be able to edit it. Whenever exiting the portal, be sure to log out before closing the page or browser.

Please review the FAQ page for answers to common questions regarding the online application process.

Should you have any questions or feedback during the application process, please email Hollyann Vickers, Grants Manager, at hvickers@pfs-llc.net.